The best fleet management software is the one that saves you money. It increases fuel efficiency, reduces the cost and hassle of fleet maintenance, saves time on monitoring your fleet, and ensures your employees are productive.
It should also be easy to use with effortless vehicle tracking, maintenance scheduling, expenses management and more.
In this roundup, we review the 5 best fleet management software for different needs and businesses.
5 Best Fleet Management Software
1. Fleetio - Best Overall
Fleetio is one of the most feature-packed fleet management software. It goes beyond basic GPS tracking and maintenance scheduling.
It also tells you the cost of running your fleet, includes spare parts inventory management, and makes it easy to integrate vehicle telematics into the software.
Other unique features include preventive maintenance scheduling, purchase orders for fleet supplies, recall alerts for vehicles in your fleet and fuel card integration.
Fleetio’s biggest advantage over other fleet management software is how it leverages data to provide deep and comprehensive insights.
For instance, it’s one of the few fleet management software that automatically calculates the total cost of ownership (TCO), giving you an accurate idea of how much running your fleet costs you.
All these features and data can be overwhelming when you first start using the software. But the user interface is easy to navigate and you’ll get familiar with most of the features in no time.
The dashboard is highly customizable, so you can choose exactly what you want to see.
Pricing: Fleetio offers three levels of pricing: Essential starting at $4 per vehicle per month, Professional starting at $7 per vehicle per month and Premium starting at $10 per vehicle per month.
These are the average prices. They go lower the larger your fleet and the longer the contract. Fleetio is one of the most affordable fleet management software.
Pros
Plenty of features for small, growing and large fleets.
Helpful data and insights.
Easy to use interface.
Mobile app.
Suitable for most industries.
Cheaper than most other software — and gets even cheaper with scale.
Cons
Can be overwhelming at first.
Not ideal for those looking for a simple out-of-the-box fleet management solution.
2. Motive - Best for Driver Monitoring and Safety
If you need to closely monitor your drivers and ensure they are staying safe on the road, Motive is the best fleet management software for that.
Motive’s AI-powered driver safety system monitors drivers and automatically detects risky behaviors such as being on the phone when driving or dozing off. It then alerts the driver.
When paired with the Motive AI dashcam and Omnicam, the software can also detect collision and instantly upload video, provide blindspot protection and automatically monitor cargo from the side and rear.
Other safety features include engine immobilization, driver verification, and equipment monitoring.
For reefer fleets, Motive’s software can be linked to environmental sensors to monitor temperature and humidity. This helps maintain compliance and cargo quality.
Motive also comes with the usual range of fleet management software features including vehicle tracking, routing, telematics integration, maintenance scheduling, and expense tracking.
Motive is not as feature-packed as Fleetio and lacks the comprehensive routing capability of Samsara, but it’s still a good choice for businesses looking for an easy to use fleet management software.
Pricing: Motive does not make their pricing plans public, but many customers say they are affordable.
Pros
Great for driver safety & monitoring.
Includes cargo monitoring, including temperature and humidity.
Easy to use interface.
Can be linked to various apps like John Deere’s JDLink for easy equipment monitoring.
Cons
No pricing info.
Misses some features like traffic & weather alerts and custom locations.
3. Samsara - Best for Vehicle Tracking and Routing
Samsara’s real-time GPS data allows it to provide up-to-the-second vehicle tracking and routing via its software and mobile app.
This offers several benefits:
No wasted time calling drivers asking them where they are. You can see their real time location yourself.
You can share live location data with your customers to reduce questions and worries. This is great for delivery vehicles and school buses.
Easy tracking in case of theft.
Route optimization to speed up deliveries and save fuel.
Real time routing adjustments in case of traffic, accidents and other situations.
Samsara also focuses heavily on safety. They combine HD cameras and AI dash cams to detect and report safety events, coach drivers on safer driving and cargo monitoring.
Other features include ELD compliance, temperature monitoring, an app marketplace with easy third party app integrations and IFTA reporting.
Pricing: Samsara doesn't make their pricing public. You have to request a quote. But, based on customer reviews, it is one of the pricier fleet management software out there.
Pros
Excellent vehicle tracking and routing.
Driver safety features.
Make IFTA reporting easy.
Easy ELD compliance.
Cons
Minimum 3-year contracts with upfront payments.
Pricier than many other fleet management software.
4. Onfleet - Best for Last Mile Deliveries
If you use your fleet for last mile deliveries, Onfleet is a good choice.
It is designed exclusively to optimize and simplify last mile deliveries for grocery stores, retailers, ecommerce companies and other businesses.
This means it lacks a lot of traditional fleet management software features like maintenance scheduling, driver safety, fuel management and in-depth vehicle tracking.
Instead, it focuses on features to improve last mile delivery. These include route optimization, basic tracking (accessible to both customers & clients), proof of delivery, and assignment and dispatching.
Pricing: Onfleet prices their software on the number of delivery/pickup tasks rather than per vehicle. They have three pricing levels: $550/month for up to 2,000 tasks, 1,265/month for up to 5,000 tasks and a custom enterprise level for large businesses.
Pros
Great for last mile deliveries.
Location tracking accessible to customers.
Route optimization.
Easy to use.
Cons
Not ideal for those looking for a traditional fleet management software.
Pricing is a bit confusing.
5. Zubie - Best for Rental Fleets
For managing rental fleets, Zubie is one of the best fleet management software. Unlike most other software, Zubie offers a suite of features specifically to cater to rental fleets. They call it Zubie Rental Connect.
It includes features like live map tracking, geofencing, starter prevention, recovery mode and tow alerts.
Zubie also makes it easy to track vehicle health and maintenance, ensuring your vehicles don’t sit idle because of a mechanical problem.
Linking Zubie to your vehicle telematics unlocks additional features including accident detection, high risk driver detection, battery health and device tamper alerts.
Overall, Zubie makes it easier to keep track of where your rental vehicles are at any time, check how well they are being driven and ensure they are safe.
In addition to Zubie Rental Connect, Zubie also offers solutions for traditional fleets (Fleet Connect) and dealerships.
Pricing: Zubie offers three types of plans: $15/month for wireless tracking, $24/month with onboard diagnostics (OBD-II), and $36/month with HD dashcam recording. There’s also a custom plan.
Note that these prices are based on a 2-year contract.
Pros
Great for rental companies.
Provides vehicle safety and tracking.
Integrates well with vehicle telematics.
Easy to use.
Cons
Expensive pricing plans.
Final Thoughts
A good thing about a lot of these fleet management software is that they offer free trial plans. So don’t stress too much about picking the perfect one right away.
Narrow down your picks to about two or three that fit your budget. Try one and cancel if it doesn’t meet all your needs.
The most important thing is to get fleet management software that’s easy to use, whether you are the one tracking vehicles or your fleet manager. Then check that the features you need most for your business are included.
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